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|NIH Staff FAQs|
A. FAQs on Continuous Submission
A cover letter is required in order to assist NIH in identifying these applications. Please clearly identify the study section(s), Council Board, or other Advisory Group(s) on which you serve(d) and the period of your service, or clearly state that you are eligible for continuous submission based on recent substantial service.
Temporary or ad hoc members of study sections have a commitment to only one meeting of either a permanent study section or a Special Emphasis Panel and are not appointed by the Director, NIH. To check on your eligibility status as a temporary member under the recent substantial service plan, see the list of eligible reviewers at: http://grants.nih.gov/grants/peer/continuous_submission.htm.
Yes, temporary service as an attending reviewer, telephone reviewer, Internet Assisted Meeting reviewer, or mail reviewer on an NIH study section counts toward eligibility for continuous submission. For all reviews, including mail review, the effective date of service is the actual meeting date, not the date the critiques are submitted. Service on multiple meetings on the same day, while infrequent, counts as one meeting.
Recent substantial service is defined as service as a regular, temporary, or ad hoc reviewer on six different dates in a specific 18 month period. The 18 month period is from January 1 of one year through June 30 of the following year. Eligibility is calculated in July of the second year, and the individuals become eligible starting August 16th of the second year through September 30th of the following year. For example, reviewers who reviewed with six different meetings between 1/1/2012 – 6/30/2013 are eligible for continuous submission from 8/16/2013 to 9/30/2014. Names of the reviewers eligible for continuous submission are posted at: http://grants.nih.gov/grants/peer/continuous_submission.htm.
If an application has multiple PD/PIs (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-017.html), and one of the PD/PIs is eligible for continuous submission, then the application is eligible for this continuous submission process.
This is an NIH-wide effort. Whether your application is in an area normally reviewed by a CSR study section or by an IC study section, your application can be submitted under the continuous submission policy if you are eligible for continuous submission.
This depends on when your membership term expires. If your eligibility results from regular membership on an NIH Study Section or other NIH Advisory Group, your continuous submission eligibility is extended by six weeks from the date your term expires; you must successfully submit an R01, R21, or R34 application within 6 weeks after your appointment ends.
If your eligibility results from having served as a reviewer six times in the specified 18 month time period, you must successfully submit your application prior to September 30 of the eligibility year.
If, for example, your appointment as a regular member of a study section ends on June 30, 2013, you may submit an R01, R21, or R34 application (new, renewal, resubmission or revision) up to August 16, 2013, and be considered eligible for this continuous submission process. Any applications submitted after August 16, 2013 must be submitted for the standard due dates. However, if you also meet the requirements for recent substantial service (served six times combining Regular Member and/or ad hoc reviewer service) in the 18 months from January 1, 2012, through June 30, 2013, you will be eligible for continuous submission for an additional year: from August 16, 2013, through September 30, 2014 because of that recent substantial service.
According to current NIH policy (NOT-OD-11-093), applications must be submitted by the standard due dates (plus the late window of consideration for members - see NOT-OD-11-035) to qualify for review in a standing study section. Any application received after that date will be assigned to a Special Emphasis Panel. Individual Scientific Review Officers might accept applications into their standing study section meeting after that date, at their discretion. Please contact the SRO before submitting your application if you think it might arrive after the Standard Due Date.
Reviewers who are eligible for continuous submission based on recent substantial service to peer review (six times in an 18 month window starting January 1st) and reviewers whose eligibilities are based on regular memberships are listed at: http://grants.nih.gov/grants/peer/continuous_submission.htm. Individuals who are not on that list and who believe that they are eligible must ensure that all of their Commons profiles have been collapsed into a single profile, as service records that are divided among multiple profiles will be missed (investigators own their profile(s) and are responsible for keeping them current). Assistance in collapsing profiles is available at the NIH Commons Help Desk (http://ithelpdesk.nih.gov/eRA). Any remaining issues/appeals may be directed to the NIH Continuous Submission Committee at CSR.email@example.com.
Not all “review” meetings count toward continuous submission eligibility. The vast majority of study section meetings that review grants and/or contracts will qualify. However, workgroups that do not generate final scores on applications do not count. Loan Repayment Program evaluation meetings do not count. Meetings that are not documented through the NIH Committee Management system do not count. If you have a question about whether a specific review meeting qualifies, please contact your Scientific Review Officer, or email the NIH Continuous Submission Committee at: CSR.firstname.lastname@example.org.
No - Multiple meetings occurring on a single day will only count as a single meeting. If you have a question about whether a specific review meeting qualifies, please contact your Scientific Review Officer, or email the NIH Continuous Submission Committee at: CSR.email@example.com.
No, only R01, R21, and R34 applications qualify for Continuous Submission.
Only applications submitted in response to a FOA (Funding Opportunity Announcement) with Standard Due Dates qualify for continuous submission. If the RFA FOA has a Special Due Date, the application must be successfully submitted to NIH by that special deadline.
Standard Due Dates:
|New||Renewal, Resubmission, Revision|
|R01:||Feb 5, June 5, Oct 5||Mar 5, July 5, Nov 5|
|R21, R34:||Feb 16, June 16, Oct 16||Mar 16, July 16, Nov16|