NIH Anticipates Transition to Payment Management System Subaccounts in FY2014

Notice Number: NOT-OD-13-079

Update: The following update relating to this announcement has been issued:

  • July 11, 2014 - See Notice NOT-OD-14-103 - Revised Timeline for Administrative Changes to NIH Domestic Awards to Transition to Payment Management System Subaccounts.
  • May 16, 2014 - See Notice NOT-OD-14-093. Administrative Changes to NIH Domestic Awards Transition to Payment Management System Subaccounts.
  • September 26, 2013 - See Notice NOT-OD-13-120. NIH Domestic Awards to Transition to Payment Management System Subaccounts in FY 2014 and FY 2015.
  • September 3, 2013 - See Notice NOT-OD-13-111. NIH to Transition Payment for Individual Fellowships at Foreign and Federal Sponsoring Institutions, and Awards to Federal Institutions to Payment Management System Subaccounts in FY 2014.
  • September 3, 2013 - See Notice NOT-OD-13-112. NIH Domestic Awards to Transition to Payment Management System Subaccounts in FY 2014.

Key Dates
Release Date: July 3, 2013

Related Announcements
NOT-OD-12-139

Issued by
National Institutes of Health (NIH)

Purpose

The purpose of this Guide Notice is to alert NIH grantees that in accordance with U.S. Department of Health and Human Services (HHS) directive to Agencies, NIH anticipates transitioning payment for all grant awards to Payment Management System (PMS) subaccounts by the end of FY2014. While final HHS policy guidance is still forthcoming, NIH is providing the community with this advance notice.

Background
Payments for NIH domestic awards are currently made via pool accounts in PMS, which is a centralized grants payment and cash management system, operated by the U.S. Department of Health and Human Services (HHS), Division of Payment Management (DPM). 

Payments for NIH awards to Federal institutions, Federal Fellows and Foreign Fellows are currently made directly by the Office of Financial Management (OFM), NIH. 

Anticipated Implementation
NIH anticipates for all new and continuing awards to domestic institutions, Federal institutions, Federal Fellows, and Foreign Fellows issued after October 1, 2013 (FY 2014 funding and beyond), payment will be made through the PMS subaccounts.  For these types of awards, PMS will establish subaccounts for each NIH award made on or after October 1, 2013. 

Specific details regarding the transition will follow in a subsequent Guide Notices as soon as they are available. 

Note that NIH is already transitioning the payment of grant awards to foreign institutions to PMS B subaccounts throughout FY2013.  See related Guide Notice NOT-OD-12-139.  No changes will be made to the policy and procedure changes currently in place for foreign institutions.

Inquiries

Please direct all inquiries to:

Division of Grants Policy
Office of Policy for Extramural Research Administration
Office of Extramural Research
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD  20892
Telephone: 301-435-0949
Email:  GrantsPolicy@od.nih.gov

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