PROCESS FOR E-MAIL SUBMISSION OF NO-COST EXTENSION NOTIFICATION

Release Date:  May 19, 2000

NOTICE:  OD-00-037

National Institutes of Health

As a companion announcement to the "Process for E-Mail Submissions of 
Prior Approvals for NIH Grants and Cooperative Agreements" (release 
date: January 6, 2000), NIH implements the process by which grantees 
may submit notifications of automatic no-cost extensions via e-mail. 
This Notice does not represent a change in the policy for those 
grantees with awards under Expanded Authorities (EA) or the Federal 
Demonstration Partnership (FDP).  Rather, it is a change in formal 
procedures to allow no-cost extension notifications to be submitted and 
replied to via e-mail.  

Under EA and FDP, the grantee may extend (without additional funds) the 
final budget period of the project period one time for a period of up 
to 12 months beyond the original expiration date shown on the Notice of 
Grant Award.  The grantee must notify the NIH awarding office, in 
writing, of the extension 10 days prior to the expiration date of the 
project period. (See page II-58 of the NIH Grants Policy Statement 
(NIHGPS, 10/98), located at 
http://grants.nih.gov/archive/grants/policy/nihgps/part_ii_5.htm#expandauth.)   
Under this procedure, the authorized institutional official will 
transmit the no-cost extension notification to the NIH awarding office.  
When transmitting the notification, the authorized institutional 
official's name, title and institution, telephone number, fax number 
and e-mail address must be included.  The notification should include 
the complete grant number in the subject line of the e-mail.

In extending the final budget period of the grant through this process, 
the grantee agrees to update all required certifications, including 
human subjects and animal welfare, in accordance with applicable 
regulations and policies. Grantees may not extend project periods 
previously extended by the NIH awarding office. Any additional project 
period extension beyond the one-time extension of up to 12 months 
requires NIH prior approval.

The notifications should be sent to the Grants Management Specialist on 
the Notice of Grant Award.  An acknowledgement that the no-cost 
extension has been processed will be sent, via e-mail, by the awarding 
IC to the authorized institutional official.  E-mail addresses for NIH 
staff can be obtained from the National Institutes of Health Directory 
and E-mail Forwarding service, located at http://directory.nih.gov/.

INQUIRIES:
Questions concerning this Guide Notice may be directed to the Grants 
Management Specialist identified on the Notice of Grant Award.


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